DWD Internet Forms Repository - Search Help

TopicExplanationExample
How the Search Works

The search looks for strings of letters, not complete words. This provides a lot of search flexibility if you are not sure how the data appears in the record, and you can easily search for references to words within large text and memo fields.

A string of letters means the letters you enter must appear together in the actual data.

For example, a search for it would find bits. But a search for ADM 23 will not bring back the ADM-23 form because of the dash. Entering ADM or 23 would bring back the ADM-23 and probably some extraneous matches, and you can further refine your search if you wish.

To refine your search, do a subset search by entering ADM first then going back and searching for 23. (For a subset search, do not reset in between searches.)

Searching for Words and Phrases

The Search form lets you enter a word or phrase, or click on a drop-down list, to select particular records for display.

The word or phrase can appear anywhere in the field. It does not need to be the first word, or even complete words.

Be aware, that the search criteria you enter must appear that way in the data. So, sometimes less is better if you are not sure. For example, always use the singular not the plural when entering search criteria. Business Card will bring back all records with Business Card AND Business Cards, but the search criteria Business Cards will NOT bring back Business Card because of the plural "s" which does not appear in the string "Business Card".

For example, to search for a telephone request form where you do not know the exact title (and who does) you could enter phone in the Title field - or you could have entered telephone in the title field. Then click Search to display all the records with phone or telephone (depending on which search criteria you entered).

Phone would bring back all records that contained just phone OR telephone in the title, because phone is a string of letters in the word telephone. This might give you some extraneous matches, and you can further refine your search if you wish by searching the subset of records brought back on that first search.

Multiple Item Searches

Only one search item can be specified at a time. If you enter several fields at one time in the Search form, only the last one is used.

To enter multiple search items, enter one at a time and click Search. Then return to the Search form to add the next item. The Search form provides you with AND and OR buttons to create a complex search . The default is AND, to add additional criteria.

For example, to find all records in the division ASD in the field named Division, and references to the word disability in the Title field, you would first search on division by choosing ASD from the drop-down list. Then return to the Search form, click on the AND button (this is the default), and enter the word disability in the Title field. This would list all records with references to disability in the ASD documents.
Date Searches When searching for fields that are dates, the Search form provides buttons to indicate if you want to list dates that are Equal, Greater or Equal, or Less or Equal to the date you type. For example, you could search for a date Greater or Equal to 9/1/98, and then return to the Search form to also specify that the date should be Less or Equal to 1/1/99. This would list all records with dates from 9/1/98 to 1/1/99.
Date Format Dates can be entered with 1 or 2 digit months and days, and 2 or 4 digit years. For example, you could enter either 1/1/99 or 01/01/1999.
Reset Search To reset the search to show all records, click the Reset Search link on the list of records, or the New Search button on the Search form.

You need to reset the search criteria or you will be searching a subset of the previous search.

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