Contribution Tax Report Electronic File Layout

A carriage return line feed must be after each 125 byte record
Position Field Length Description and Remarks
01 - 10 Employer UI Account Number 10 Enter 10-digit UI Account Number. (Example: If account number is 123456-000-7, positions 1 - 10 should contain 1234560007.)
11 - 13 Reporting Period Quarter/Year (QYY) 3 Enter Quarter and Year to which this report applies.
14 - 19 Month 1 Employment 6 Right Justify. Must be reported "unsigned". Do not use commas. Monthly employment includes all full time and part time workers in covered employment that worked during or received pay for the payroll period which includes the 12th of the month. If none, then zero fill.
20 - 25 Month 2 Employment 6 Right Justify. Must be reported "unsigned". Do not use commas. Monthly employment includes all full time and part time workers in covered employment that worked during or received pay for the payroll period which includes the 12th of the month. If none, then zero fill.
26 - 31 Month 3 Employment 6 Right Justify. Must be reported "unsigned". Do not use commas. Monthly employment includes all full time and part time workers in covered employment that worked during or received pay for the payroll period which includes the 12th of the month. If none, then zero fill.
32 - 42 Total Covered Wage 11 Right justify. Enter dollars and cents. Must be reported "unsigned". Do not use commas, decimal points or dollar signs.
43 - 53 Exclusions 11 Right justify. Enter dollars and cents. Must be reported "unsigned". Do not use commas, decimal points or dollar signs.
54 - 64 Taxable Payroll 11 Right justify. Enter dollars and cents. Must be reported "unsigned". Do not use commas, decimal points or dollar signs.
65 - 74 Amount Paid (See Description & Remarks Column) 10 Right justify. Enter dollars and cents. Must be reported "unsigned". Do not use commas, decimal points or dollar signs. Enter amount paid in this field only if the service provider is remitting payment for the employers out of the service providers own bank account via ACH debit using our online tax file upload payment system. If taxes are paid via ACH Credit by the service provider or the employer pays the tax themselves no matter how they make payment enter no amount paid or zero dollars in this field. Service providers remitting payment on behalf of employers are required to remit the payment electronically.
75 Insurance Indicator 1 This field can now be left blank. You no longer are required to report if employees for the employer being reported have access to a health insurance plan sponsored by the employer, a union, or a trade/professional organization.
76 - 115 Employer Legal Name 40 First 40 Characters of Employers Legal Name.
116-124 Federal Id Number 9 Employers Federal Identification Number
125 Elect Deferral of 1st Quarter UI Tax 1 Y or Blank. A letter Y indicates that the employer is electing to participate in deferral of 1st quarter UI Tax. This field only should be filled in if the report being filed is for 1st quarter and the report is being filled by the tax due date.

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Content Contact: Tax & Accounting Staff