Step-by-Step Guide for the First Time User

1. Click on the box marked Work Permit Offices.

2. In the upper right hand portion of the computer screen enter your permit office number and click the find button.

3. The permit office information on your permit office should now appear on the screen. Verify that you have the correct permit office before proceeding. If you have the wrong permit office hit the reset button to clear the information and enter the proper permit office number.

4. Use the computer mouse to position the cursor in the box next to the statement “Reporting Period”. The first box designates the first month of the reporting period and the second box denotes the last month of the reporting period. If you are reporting on just one month, both dates will be the same.

5. The next step is to tab down to the section listed as “number of work permits issued” and enter the number of permits issued.

6. Use the tab key to tab down to the next entry line, “number of street trades permits issued” and enter the number of permits issued.

7. Use the tab key to tab down to the next entry line, “number of age certificates issued” and enter the number of certificates issued.

8. You will note that as you enter the number of permits and certificates issued the computer screen automatically updates the amount of money collected line.

9. After entering the number of age certificates issued you then will tab down to the “amount of refunds issued”. On this line you need to list the amount of money refunded for improperly issued permits or certificates. The amounts listed must be in increments of $5.00 [cost of one work permit or age certificate].

10. The computer screen on the next line titled “Net receipts” will display the total amount of net receipts for the reporting period. This amount must match your manual records. If it does not, you need to recheck both the information submitted and your office records to determine why there is a discrepancy and then correct it.

11. The next line on the computer screen will automatically calculate the amount of permit and certificate fees the permit office must remit to the department.

12. Tabbing to the next line , “Submitter’s Name” you must submit your first and last name. If this line is left blank the computer program will not let you proceed to “make a payment”.

13. Please note: A user without entering any information other than permit office number can immediately click on the “Check Account status” button to review account activity.

14. As a first time user you will click the “make payment” button next. In doing so you will be transferred to the U.S. Bank payment site. Once there it will be necessary for you as a first time user to formally register, establish a user identification and secret password. To begin the registration process, click on the registration button.

15. REGISTRATION
    Registration allows you to create an account with the payment system in order to store accounts and easily access payment information in the future
    There are two sections to Registration, Payor Identification and Payor Profile. Complete the requested information in both sections, and remember that all bold fields are required.
    Payer Identification
    In this section, you create your own Username and Password. Provide the required information, following the instructions on the screen for required number of characters. Please note that both are case-sensitive when logging in. Make a note of your Username and Password and keep it in a secure place.
    Payer Profile
    In the Payer Profile section, complete all the bold or required fields.
    • Zip Code: This field requires a U.S. zip code. If you do not currently have a U.S. zip code, you may enter 99999 in order to proceed with the registration process.

    • Shared Secret Question: Select a question from the drop down list and provide an answer up to 20 characters. This information will be used for security validation in the future if you call Customer Service or select the forgot password link.

16. PAYMENT INFORMATION and PAYMENT DETAILS
    Payment Information section provides information about your payment.
    • Payment Amount: Payment amount.
    • Payment method: e-check
    • Scheduled Payment Date: Date payment made
    Payment Details section provides details unique to your payment.
    Click Continue to proceed with this payment. Select Cancel to return to the previous screen.

17. E-CHECK ACCOUNT INFORMATION. Because you are paying by e-check, you will need to enter your bank institution routing number and checking account number here.
    • Routing Transit Number: A 9-digit number that identifies your bank. For checking accounts, the RTN appears as the first group of numbers at the bottom of your check.

    • Account Number: The account number for your savings or checking account. For checking accounts, this is the second group of numbers at the bottom of your check. Be careful not to include the check number, which is the last group of numbers at the bottom of a check.

    • Re-Enter Account Number: In order to avoid any processing errors, you are required to enter the account number again.

    • Account Type: Select checking or savings as the type of account. Most money market accounts are categorized as savings accounts. If you are unsure, please contact your financial institution.

    • Account Category: Select consumer or business as the account category

    • Save this Account: If you would like to save this account for future use, select the checkbox.

    • Account Nickname: If you chose to save this account, you must enter a unique nickname for this account, up to 20 characters, to identify this account in dropdown lists in the future.

18. VERIFY PAYMENT.
    • Reenter your login password
    • Confirm your payment
    • Keep a record of your Confirmation Number, or print the page for your records.

19. Your payment process is complete!