COVID-19 Services and Fees

The following temporary changes to the technical specifications, new services, and increased COVID-19 fees (table and instructions below) have been approved as a result of the COVID-19 pandemic. These services and fees are approved starting March 30, 2020, and last through April 24, 2020 May 31, 2020 June 30, 2020, subject to extension upon review by DVR. On 4/16/20 the Safer at Home order was extended by Governor Evers. The COVID-19 fees have now been extended for completed services through June 30, 2020 to align with the Badger Bounce Back Plan.

Highlights

  • New service added: COVID-19 Work Incentive Benefits Analysis (WIBA) Update
  • Increased COVID-19 fees and added flexibility in providing:
    • Job Retention
    • Transition to Long Term Support for Supported Employment (SE), Customized Employment (CE), and Individual Placement and Support (IPS)
    • Job Hire incremental payments for Job Preparation and Development, SE, CE, IPS, and Student Work Based Learning
    • Internship/Temporary Work (I/TW)

New Service

COVID-19 Work Incentive Benefits Analysis (WIBA) Update

$500, VR022 or PRE-ETS 221

The COVID-19 WIBA Update service is designed to provide for additional, likely remote, meetings between the consumer and service provider after a layoff or termination directly related to the COVID-19 pandemic. DVR statewide service providers authorized for WIBA can provide this service.

COVID-19 WIBA Update meetings will follow the initial Work Incentive Benefits Analysis meeting and discuss changes in benefit, entitlement, or funding status and address additional consumer questions and concerns as necessary for appropriate vocational planning. The service provider will review all written findings with the consumer.

An updated report specifying any changes in the initial analysis must be provided to the consumer and DVR. Reporting on other activities is at the discretion of the service provider, but must include details about issues examined or resolved and relevant dates and outcomes. This service may also be used to update the consumer's Work Incentive Benefits Analysis to reflect the consumer's current job information when obtaining employment.

This service can be reauthorized if needed. If it has been over a year since the consumer's last Work Incentive Benefits Analysis, it is recommended that this service not be used, and that the service provider authorize a new WIBA instead.

Due to COVID-19, the consumer's Benefits Planning Query (BPQY) may not be available from the Social Security Administration (SSA). The COVID-19 WIBA service can be provided with available information from the consumer, then verified when the information does become available from SSA.

Instructions: Create an authorization PO for this service as needed for the consumer using the codes above. The service must be delivered within 60 days of the start date on the PO or as determined on a case-by-case basis by DVR. The service provider must submit a report before payment.

Service Flexibility

COVID-19 Job Retention

VR024

If Job Retention has been previously authorized and a consumer has been successfully working in a job at least 75 days before a layoff or termination directly related to the COVID-19 pandemic, a service provider can bill for the service at the COVID-19 rate. (See table below)

DVR will continue to keep the consumer's DVR case open until they have been employed on the job at least 90 days.

COVID-19 Transition to Long Term Support for Supported Employment (SE), Customized Employment (CE), and Individual Placement and Support (IPS)

VR050 (SE), VR074 (CE), VR079 (IPS)

If Transition to Long Term Support has been previously authorized and a consumer has been successfully working in a job at least 75 days before a layoff or termination directly related to the COVID-19 pandemic, a service provider can bill for the service at the COVID-19 rate. (See table below)

DVR will continue to keep the consumer's DVR case open until they have been employed on the job at least 90 days after transition to long-term support.

COVID-19 Job Hire incremental payment for Job Preparation and Development (JPD), SE, CE, IPS, and Student Work Based Learning (SWBL)

VR024 (JPD), VR051 (SE), VR 049 (IPS), VR028 (SWBL)

If Job Development and Preparation services have been previously authorized and the service provider is actively working with a consumer on job development, they will be eligible to receive an incremental payment before the consumer is hired into a position.

At the completion of three (3) months of active job development, as evidenced by three submitted monthly reports, a service provider may bill for a $400 incremental payment without a hire. Job Development reports must be submitted and accepted before invoicing for the COVID-19 incremental payment. The remaining portion of the payment for the completed service will be paid when the consumer is hired into a position.

Note: Once the consumer is hired, the $400 incremental payment received will be deducted from the hire payment. Continued monthly job search reports demonstrating job development are required for payment of the hire.

COVID-19 Internship/Temporary Work (I/TW)

If a consumer had an approved I/TW that was scheduled to begin, but it was postponed due to the COVID-19 pandemic, the service provider can receive a $300 payment before the service is complete. The remainder of the payment can be received at the completion of the I/TW. Documentation of the delay is required before payment. This documentation can be an email or written description of phone correspondence submitted with the report.

If the I/TW had begun and it has ended and will not continue due to COVID-19, the service provider can invoice for the entire amount of the service. If available, please provide documentation that the I/TW has ended. This documentation can be an email or written description of phone correspondence submitted with the report.

COVID-19 Differential Payments

The services in the chart below will receive a COVID-19 supplemental payment to offset the extra time and expenses to provide these services during the pandemic. These fees are in effect for completed services that occur March 30, 2020, through April 24, 2020 May 31, 2020 June 30, 2020, subject to extension upon review by DVR. If you delivered a service that you believe was impacted by COVID-19 prior to the March 30, 2020 start date, contact the WDA Director.

COVID-19 Services Fees & Supplemental Payment
SERVICE CATEGORY SERVICE (CODE) BASE PAYMENT COVID-19 SUPPLEMENT TOTAL PAYMENT
Customized Employment Discovery (VR073) $950 $300 $1,250
Job Development Hire (VR048) $1,500 $500 $2,000
Transition to Long Term Support (VR074) $1,200 $500 $1,700
Individual Placement and Support (IPS) Career Profile (VR078) $950 $300 $1,250
Job Development Hire (VR049) $1,500 $500 $2,000
Transition to Long term Support (079) $1,200 $500 $1,700
Supported Employment Career Profile (VR047) $950 $300 $1,250
Job Development Hire (VR051) $1,500 $500 $2,000
Transition to Long Term Support (VR050) $1,200 $500 $1,700
Systematic Instruction Monthly Payment for CE (VR074), IPS (VR079), and SE Only (VR050) $800 $200 $1,000
Internship/Temporary Work Placement (VR062) or (VR208) $625 $300 $925
Student Work Based Learning Plan (VR208) $500 $300 $800
Job Development Hire (VR208) $1,350 $500 $1,850
Job Preparation Development and Placement Plan (VR024) $500 $300 $800
Job Development Hire (VR024) $1,350
$500 $1,850
Retention (VR024) $1,500 $500 $2,000
Vocational Evaluation Assessment (VR021) $500 $300 $800
Work Incentive Benefits Analysis Benefits Consultation (VR022) or (VR221) $300 $300 $600
WIBA Meeting (VR022) or (VR221) $900 $500 $1,400
WIBA Update due to COVID-19 (VR022) or (VR221) $0 $500 $500
PASS (VR022) or (VR221) $600 $500 $1,100

Instructions

Service Providers

Please submit all required reports to DVR. Before submitting an invoice for a COVID-19 payment, service providers should contact DVR via the DVR portal, or by phone or email indicating that a COVID-19 payment is being requested. This will allow DVR needed processing time before the invoice is received. Each invoice for a COVID-19 payment should be identified as a COVID-19 invoice and include the original payment amount and the COVID-19 supplement amount.

DVR Staff

Upon receipt of information from the service provider, DVR staff should create a line with the proper COVID-19 coding on the existing PO for the COVID-19 payment. Staff should check to identify if required reporting is completed and receive on the service. New POs created do not need to include the COVID-19 payment line, as it will be added at the time of billing.

NOTE: Prior authorization is not necessary for COVID-19 incremental payments.

Please follow up with the service provider directly via the DVR portal or by phone or email if there are any questions. Consult with supervision with any concerns.

Example

COVID-19 PO Line Example